Virtual Data Rooms: share your files and make deals securely

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For modern IT secure Virtual Data repository is an integral part of the information processing. In this article, more about its functionality and security measures.

Virtual Data Room – complex approach to corporate data security

Modern methods of processing, transmission, and accumulation of information have contributed to the emergence of threats associated with the possibility of loss, distortion, and disclosure of data addressed to or belonging to end-users. Therefore, information security of computer systems and networks is one of the leading areas of IT development.

With the advancement of cloud-based security technologies, a new approach to the deployment and use of systems has emerged. End-users and customers are looking for intelligent, integrated, and more business-oriented solutions with access control capabilities that far exceed those of traditional and legacy technologies.

Today an integrated approach to personal data protection is focused on creating a secure environment for business information processing, which combines into a single set of diverse measures to combat threats. In this case, Virtual Data Room is a good alternative for a secure environment for business operations.

To maintain the information security regime of the Data Room, software and hardware measures are especially important, as the main threat to computer systems comes from them: hardware failures, software errors, mistakes of users and administrators, etc.

Basic aspects of data security in the Data Room

Information security of the data rooms is achieved by ensuring the confidentiality, integrity, and reliability of processed data, as well as the availability and integrity of information components and system resources. Let`s consider these components more closely:

Confidentiality of data is the status given to the data that determines the necessary degree of its protection. Only the admitted subjects of the system (users, processes, programs) who have passed the check should have access to confidential information.

The integrity of information is the property of information to retain its structure and/or content in the process of transmission and storage. It is ensured if the data in the system do not differ semantically from the data in the original documents and if there is no accidental or intentional distortion or destruction.

Reliability of information is a quality of information, which is expressed in strict affiliation to the subject who is its source, or to the subject from whom this information is received.

Access to information – the subject gets the opportunity to get acquainted with the information, including technical means.

Security measures for accessing Data Room

Admission to information and resources of the Data Room is associated with a group of such concepts as identification, authentication, and authorization. Some information (number, string of characters) is identified with each system`s subject, which defines it. An entity that has a registered identifier is a legal entity.

  • Subject identification is a procedure for recognizing a subject by its identifier. Identification is performed when the subject tries to enter the system. The next step in the interaction of the system with the subject is the authentication of the subject.
  • Entity authentication is the authentication of an entity with this identifier. The authentication procedure determines whether the subject is exactly who he declared himself to be. After identification and authentication of the subject, the authorization procedure in the Data Room is performed.
  • Entity authorization is the procedure of providing a legitimate entity that has successfully passed identification and authentication with the appropriate authority and available system resources.
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